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The most efficient and cost effective solution to archiving Exchange email is to invest in an email archiving software program. There are a lot of solutions out there, but only a handful are the big players in the field. As with any software purchase, you want to inquire into the vendor’s customer list and ask for testimonials and case studies to weed out the small guys. The top solutions should offer these key benefits/features:
Reduces Exchange Store Size Utilizing an integrated HSM (Hierarchical Storage Management) email archiving software directs all .PSTs, emails and their attachments to a central storage medium. Single Instant Storage (SIS) removes duplicates, stores the original email and its attachments onto a cheaper storage unit, and leaves behind a link on Exchange. The link is on average 1KB. It typically cuts the volume of the Exchange server up to 80%.
Email Compliance & e-Discovery Every archive job is allocated a retention time and emails can only be deleted after that time has expired. Advanced archive search functions allow for quick and accurate search of the body of the email and attachments. Benefits are accelerated search and support of legislative standards.
Transparent to End-Users A key benefit to good email archiving software is transparency to end users. No training is necessary and the end user is undisturbed by accessing archived items from Outlook just like they always do. Look for a solution that works with Mac and mobile devices too.
Shorter Back-up Time Email archiving removes duplicate files so there is less to back up. You can also use the software to define archiving processes, automating the work.
Faster Disaster Recovery Email archiving software archives your original documents onto cheaper media storage. If Exchange malfunctions, your documents are still accessible. A few clicks restores original documents.
Archiving Across Multiple Platforms A company looking to archive might want to consider a vendor who provides archiving software for Exchange, Files and SharePoint. Files and SharePoint provide the same management problems as Exchange does when they get overloaded. A single vendor who provides all three options can guarantee a smooth archiving experience across multiple platforms.
This question was answered by: Metalogix Software is the provider of the award-winning Professional Archive Manager for Exchange email archiving software. We have successfully archived billions of emails for more than one thousand satisfied customers. Our philosophy is to provide easy to install and administer cutting-edge technology linked with superb technical support to ensure a smooth email archiving experience which is transparent to end users.